CARE Bangladesh-Finance & Administrative Officer

CARE Bangladesh Position Title, Location & Contract Duration Finance & Administrative Officer (01 position) for Global Women Economic Empowerment Initiative Phase II (GWEEI II) Project Location: Based at CARE Bangladesh Headquarters. The duration of the proposed contract is up to January, 2016. I.   Job Summary:   The Global Women’s Economic Empowerment Initiative aims to empower factory workers through education and life skill training. Together with NGO partners, academic and research institutions such as CARE in Bangladesh, Tufts University in USA, Mission Measurement, Northwestern University, Swasti, World Vision and BSR in China, Walmart has committed to rolling out a women’s empowerment program to 150 Walmart-affiliated factories in India, Bangladesh, Central America, and China.  The program will be rolled out over five years, beginning in 2011 with work in India and Bangladesh. CARE Bangladesh has been selected to serve as the lead partner in development of a global curriculum and teaching module for the aforementioned competency building trainings. Finance & Admin Officer (F&AO) will provide Financial and administrative support to – GWEEI and PACE at Community project under Workforce Engagement to ensure smooth running of operations. S/he has to maintain communication to all support sections at CBHQ for relevant admin and finance issues and field offices for this purpose. S/he will prepare the budget for the projects, budget analysis; variances etc. periodically. S/he will take the lead responsibility to coordinate and implement financial management and general administrative activities across the program areas to measure and document the changes that have taken place due to direct delivery and partners’ implementation. The F&AO will be responsible for all administrative support and financial/portfolio management and information systems and help standardize systems across the Program. II.           Responsibilities and Tasks:   Responsibility # 1: Provide Budgetary support and Ensure Financial management % of Time Responsible for budget preparation, budget revision, pipe line budget & key factor preparation. Prepare quarterly budget Vs. Actual expense & Forecast analysis. Review & checked all kind of project bill voucher, project advance & travel expense. Set up priority of financial activities and ensure the financial support to the programs in an effective manner Keep the record of the updated fund status and will   provide analytical report to the management on the fund utilization in time 40% Responsibility # 2: Financial report preparation for internal and donor reporting 25% Preparation of quarterly, semi-annual and forth coming yearly cash & pipeline projection for GWEEI  project Prepare quarterly donor financial report & share with senior Management on different strategic point of view. Preparation of financial reports for quarterly , semi-annual and annual reports for donor Preparation of fund as well as CARE Chart of Accounts/sector wise monthly expense summary for GWEEI Project Responsibility # 3: Provide Administrative and logistic support to the Project 20% Provide logistic support & arrange different event, workshop, training  of  GWEEI and PACE at Community Project Staff Ensure vehicle, accommodation for consultant, donor’s point person, and project staff, as appropriate. Keep track & ensure safeguard of all office furniture-fixture & IT equipment. Ensure support to the expatriate as needed time to time Proper documentation and recording of documents and information. Communicate with the stake holders of the projects for various purposes. Responsibility # 4: Procurement, HR and Inventory Resource management 10% Oversee the overall project procurement of including the preparation of the PR and subsequent follow up for procurement and ensure timely receiving of goods. Work closely with HR department in recruitments, staff training & on others staff facilities related issue Analysis the existing project budget before the procurement. Assist to procurement section through supply the quality sample as well as follow up to the procurement department. Ensure that all the program inventories and filing systems are well organized Prepare monthly FF&E report and ensure sending the report to P&M Section Initiate and process the disposal and turn over FF&E items according to the CARE Bangladesh existing policy and procedure. Responsibility # 5: Liaison and Coordination 5%  Maintain effective communication with all support section of CBHQ and Field offices to ensure timely supports for project activities. Purposeful working relationship with key stakeholder, consultant & Research organization whose work is relevant to GWEEI Ensure transparent and efficient communication with field staff III.          Reporting: Reports to Workforce Engagement Team Leader IV.          Working Condition:   Based in Dhaka with field visit to PNGOs offices as per requirement V. Qualification:   Masters Degree in any discipline in Commerce, preferably in Finance and Accounting background. 3-4 years professional experience in relevant field Computer skills (word processing, spreadsheet and database), knowledge of SCALA software program is an advantage VI.          Core Competencies:   Ability to conduct cost analysis, good leadership skills and team building ability. Knowledge of financial operations and management and in general administration Strong Communication, reporting and presentation skills in English and Bangla  Other key competencies: facilitation, collaboration, and problem solving Candidates need to be highly motivated and committed to CARE Bangladesh’s vision, mission, and long term development work to significantly improve the lives of the most vulnerable and marginalized. Candidates must be capable of displaying great learning agility, support and encouragement of knowledge sharing across projects, to the ultimate benefit of all of CARE’s mission wide initiatives. This is an interesting time in the development of CARE as an organization which is shifting towards a program approach where it has developed longer-term impact visions to have MORE sustainable changes in the lives of the extreme poor and marginalized. CARE is looking for a Finance & Administrative Officer who will play a key role in the Global Women Economic Empowerment Initiative Phase II (GWEEI II) Project whilst at the same time building a learning culture that promotes knowledge sharing across CARE and excellence.  Compensation Monthly gross salary is Taka 32,400 plus other admissible benefits as per policy. Interested candidates meeting the above requirements should apply online through http://carebangladesh.org/why_join.php on or before January 17, 2015.  Note: * Women are particularly encouraged to apply * Any persuasion will disqualify the candidates * Internal and external applicants shall be treated equally in the entire selection process * Please write the position name on top of the envelope/subject line of the mail.